{"product_id":"rehearsal-call-schedule","title":"Rehearsal Call Schedule","description":"\u003cp\u003e\u003cstrong\u003eSaving stage managers headaches.\u003c\/strong\u003e\u003c\/p\u003e\n\u003cp\u003eYou already know what you are rehearsing tonight and who is in it. What you build by hand, every night, is the part the families ask about. Get it wrong and fourteen students sit in the house from 6:30 for a scene at 8:15, or an actor is called into a block they told you in August they would miss.\u003c\/p\u003e\n\u003cp\u003eThis sheet does that math for you. You plan the evening in blocks and pick the units each block works. It writes every actor’s call and release for the date you ask for, sorts them by call, and flags the two things worth knowing before you hit send.\u003c\/p\u003e\n\u003ch3\u003eWhat’s built in\u003c\/h3\u003e\n\u003cul\u003e\n\u003cli\u003e\n\u003cstrong\u003eCall and release, computed.\u003c\/strong\u003e The start of the first block that person is called for, and the end of the last. Sorted earliest call first, which is the order you would read them out.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eAn idle flag.\u003c\/strong\u003e Anyone with a long gap between the blocks they are called for. An hour, by default, and you set that. It points at an order you can change, not at the actor: move a block, or call them for something in between, and it goes out.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eA conflict flag.\u003c\/strong\u003e You type the conflicts the cast handed you; the sheet checks them against the calls it just wrote. A conflict that ends exactly at their call, or starts after their release, is not a problem and is not flagged — which is the whole reason the column stays worth reading.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCall ahead.\u003c\/strong\u003e If your company calls everyone ten minutes early for warm-ups or a sign-in, set it once and every call on the sheet reads ten minutes earlier. It moves the calls and the conflict check, and never the idle flag, which is measured on the blocks themselves.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eOne rule about the grid.\u003c\/strong\u003e Any non-blank mark means called. An X, an S, a D, an OS, a character name, all the same. One rule, visible to the eye, which is why the times can be trusted.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eCalled Lines, the other way round.\u003c\/strong\u003e One line per block: who that block needs, names in one cell you can copy into tonight’s email. A block that calls everybody reads \u003cem\u003eFull company\u003c\/em\u003e.\u003c\/li\u003e\n\u003cli\u003e\n\u003cstrong\u003eA headcount before you book the room.\u003c\/strong\u003e Each block counts the people its units need, each person once, even when they are in two of them.\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003ch3\u003eThe eleven tabs\u003c\/h3\u003e\n\u003ctable\u003e\n\u003ctbody\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eStart Here\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eThe short instructions, and the two settings the flags run on.\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eCast \u0026amp; Units\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eThe grid you fill: actors down, units across. Room for 24 and 26.\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eSchedule\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eOne row per block — date, start, end, up to four units. 24 rows.\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eConflicts\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eWho, which date, from when to when. 24 rows, and the Call Sheet reads past the bottom of the grid so you can add more without touching a formula.\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eCall Sheet\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eWrites itself from one date. Nothing else to type.\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eCalled Lines\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eWrites itself from the Schedule. Nothing to type.\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003ctr\u003e\n\u003ctd\u003e\u003cstrong\u003eThe five Example tabs\u003c\/strong\u003e\u003c\/td\u003e\n\u003ctd\u003eThe same five grids, filled in for \u003cem\u003eOklahoma!\u003c\/em\u003e\n\u003c\/td\u003e\n\u003c\/tr\u003e\n\u003c\/tbody\u003e\n\u003c\/table\u003e\n\u003ch3\u003eThe worked example\u003c\/h3\u003e\n\u003cp\u003e\u003cem\u003eOklahoma!\u003c\/em\u003e at Robinson Hall Theatre — the same production and the same cast of twenty as the \u003ca href=\"\/products\/character-scene-breakdown\"\u003eCharacter\/Scene Breakdown\u003c\/a\u003e. Three evenings, Monday to Wednesday, each running 6:30 to 9:30, eleven blocks between them, and five conflicts the cast handed in.\u003c\/p\u003e\n\u003cp\u003eMonday raises the one idle flag: Curly sings four numbers at the 6:30 music call and is not needed again until the Smokehouse at 8:30 — an hour and a quarter in the house.\u003c\/p\u003e\n\u003cp\u003eTwo of the five conflicts are flagged and three are not, and the three are the more useful half. One actor is out all Tuesday and is not called Tuesday. One leaves at 8:45 and is released at 8:30. One is free from 7:05 and called at 7:05 — the same minute, which is not an overlap. A flag you can trust is a flag that stays quiet when nothing is wrong.\u003c\/p\u003e\n\u003cp\u003eChange the date on the Example Call Sheet from Monday to Wednesday and the whole tab refills: twenty called instead of fourteen, and the second conflict appears. On Called Lines, Wednesday’s first block calls every filled row, so its line reads \u003cem\u003eFull company\u003c\/em\u003e rather than twenty names.\u003c\/p\u003e\n\u003ch3\u003eFormat\u003c\/h3\u003e\n\u003cp\u003eGoogle Sheets. The walkthrough PDF carries the copy link; the copy lands in your Drive and is yours to rename, share with the team, and reuse next show. A free Google account is all you need, and school and district accounts already qualify.\u003c\/p\u003e\n\u003cp\u003eIt opens in Excel via File ▸ Download. The grids come across cleanly; the Call Sheet is the part built on Sheets formulas and the part most likely to lose functionality. If you have the choice, use Sheets.\u003c\/p\u003e\n\u003cp\u003eDelivered instantly: one Sheet, eleven tabs, and a seven-page walkthrough that doubles as the download page.\u003c\/p\u003e\n\u003ch3\u003eWho it’s for\u003c\/h3\u003e\n\u003cp\u003eStage managers in school and community theatre, in the weeks of rehearsal — the person who writes the call every night. Directors who plan their own evenings and want to see who is sitting. Anyone who has sent out a call at eleven o’clock and found out at seven the next night that somebody had a game.\u003c\/p\u003e","brand":"Theaterish","offers":[{"title":"Default Title","offer_id":49925122064536,"sku":"THR-TPL-REHCALL","price":4.0,"currency_code":"USD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0451\/3955\/8552\/files\/01-rehearsal-call-schedule-google-sheets.png?v=1789582245","url":"https:\/\/theaterish.com\/products\/rehearsal-call-schedule","provider":"Theaterish","version":"1.0","type":"link"}