Stage Management
Show Reports Kit
The rehearsal report, the performance report, and the front of house show report, each blank and filled in, with a black-and-white version of every blank and a bonus accident and incident report. Twelve Google Docs.
What's inside
- Rehearsal Report — blank, filled example, black & white
- Performance Report — blank, filled example, black & white
- Front of House Show Report — blank, filled example, black & white
- Bonus: Accident & Incident Report — blank, filled example, black & white
- Same nouns on every report, so one night reads as one night
- Every blank in two styles: colorful Theaterish, or unbranded black & white
About this product
Three reports get written every night a show is in the building: the stage manager's rehearsal report, the stage manager's performance report, and the house manager's front of house show report. This kit is all three, built to be read together — the same nouns on every page, so a producer reading two reports from one night is not reconciling two schemes.
Google Docs. Make a copy, fill it in, send it before you leave the building.
At a glance
- Format
- Google Docs
- Category
- Stage Management
- Templates
- 4 included
- Access
- Lifetime · fresh copies anytime
- Delivery
- Instant download
- Best for
- Stage managers and house managers
What's built in
- Scheduled beside actual. The rehearsal report puts what was called next to what happened. The gap between the columns is the most useful thing on the page.
- Still open. Every report carries forward what was raised before and not yet resolved, so a note cannot quietly die between two nights.
- A line for every department, every night. Nine on the rehearsal report, eight on the performance report. "Nothing to report" is itself a note; a blank row reads as nobody looked.
- Timing that reconciles. Acts, intermission, running time and total elapsed on the performance report, kept apart so you can tell whether the show is getting longer or the interval is.
- The house side of the same night. House count, the timeline from doors to clear, incidents, patron concerns, concessions against an opening float, and who was on duty.
- Sent to. A checkbox row on every report. A report that reaches four of the seven people who needed it is the commonest failure with these documents.
- Two styles of every blank. The colorful Theaterish version, and a black-and-white version with no branding at all — black ink, Georgia and Arial, for companies with their own letterhead or a district that prints everything the same way.
The twelve files
| File | What it is |
|---|---|
| Rehearsal Report — Template | The blank: header, still open, scheduled vs. actual, company, accidents, nine department rows, next rehearsal, next production meeting, sent to |
| Rehearsal Report — Example | Filled in for the first blocking call of Almost, Maine, with a Start Here page |
| Rehearsal Report — Template, black & white | The blank, unbranded |
| Performance Report — Template | The blank: header with house count, still open, performance timing, accidents, eight department rows, tomorrow's calls, sent to |
| Performance Report — Example | Filled in for the second performance of Oklahoma!, every timing figure reconciling against the clock |
| Performance Report — Template, black & white | The blank, unbranded |
| Front of House Show Report — Template | The blank: the night's timeline, incidents and safety, patron concerns, concessions and donations, house team, notes and follow-up, sent to |
| Front of House Show Report — Example | Filled in for one performance from the lobby, with a Start Here page |
| Front of House Show Report — Template, black & white | The blank, unbranded |
| Bonus: Accident & Incident Report — Template | The standalone form the three reports point at: person involved, what happened, conditions, witnesses, injury and treatment, follow-up, reported to, signatures. Carries a confidentiality banner. |
| Accident & Incident Report — Example | The Oklahoma! quick-change cut from the performance report, written up in full — the same night on two documents |
| Accident & Incident Report — Template, black & white | The blank, unbranded |
The accident report is a working record for your company. If your school district, venue or insurer has a form of their own, theirs comes first; this is the copy you keep.
They come filled in
Lauren Daniels's first rehearsal report for Almost, Maine: a call that ran ten minutes over, Scene 4 rolling to Thursday, a car door for Sound, daisies for Props, and two items still open from the production meeting. Jenn Buckner's performance report for the second night of Oklahoma!: 234 in a house of 250, a two-act timing block that adds up, a slow set change, a torn dress, and a cut finger in the quick-change booth — which is the incident the accident report then writes up, name, witness, first aid and the corrective action that followed. And a house manager's night from the lobby, doors to clear.
Every rule these reports follow is in how to write a rehearsal report.
Common questions
Questions, answered.
Do I need Microsoft Office or Adobe to use these templates?
No. Theaterish templates are built in free tools — Google Sheets, Google Docs, and Canva. You don't need a paid Microsoft Office or Adobe subscription. You'll need a free Google account, and a free Canva account for Canva templates.
Is this a one-time purchase or a subscription?
It's a one-time purchase. You pay once and the templates are yours to keep and reuse for every show, season after season.
Can I reuse the templates for more than one production?
Yes. Every template is built to be reused — duplicate your copy for each new show and start fresh, as many times as you like.
How are the templates delivered?
Everything is digital. After checkout you'll receive access instantly — you copy each template into your own Google Drive or Canva account and make it your own. Nothing ships physically.
Can I customize the templates?
Yes. Every template is fully editable. Change colors, fonts, and content to match your production or program.
No courses, no homework
Every product is a trio.
The blank template
Clean and ready to fill in for your production this week.
A filled-in example
A real one, from an actual show — so you can see what done looks like.
A walkthrough
A short guided tour of the tool in use, start to finish.
What buyers say
Reviewed by people who've run the show.
“Set opening night once and every deadline fell into place. I stopped rebuilding this from scratch every season.”
“Handed it to a first-time SM and they ran with it — no training call needed.”
“The walkthrough answered the questions I didn't know I had. Worth it for that alone.”
Can't pick just one?
Bundle & Save
Mix and match any templates below, unlock an instant discount, and get everything you need in one go.